Privacy Notice
CN Active Limited
March 2022

Information on How we use your Personal Data.

This is the Privacy Notice of CN Active Limited registered office 288 Church Street Blackpool
FY1 3QA (CNA). CNA takes your privacy very seriously so please read carefully through our
Privacy Notice. It includes information about:

 • Why we collect and keep information about you.
 • What information we collect.
 • How long we may keep your information.
 • Who may see your information?
 • Who we may share your information with
 • Your rights concerning your information. 

CN Active Limited (CNA) processes personal information (Personal Data) every day. This
information is used by CNA and their associates as part of their normal work. We take our
duty to protect your personal information very seriously and all processing will be in line
with the UK General Data Protection Regulation (GDPR) as tailored by the Data Protection
Act 2018 and current general UK legislation.

Personal Data is any information by which an individual person can be identified. This
includes a name, identification number, address, email address, IP address, photo, date of
birth, and phone number. It also covers any factors specific to the physical, physiological,
genetic, mental, economic, cultural, or social identity of a person.

Processing includes collection, recording, organising, storage, adapting, retrieval, use,
erasure, or destruction.
We will take all reasonable means to keep your Personal Data confidential whether this is
held on the computer, on paper, or other media. Every member of staff working with CNA
has a legal duty to keep information about you secure and confidential. This is also included
in associates, contractors and partners' terms and conditions. 

For any information, please contact Chris Nay at CN Active Limited of 288 Church Street
Blackpool FY1 3QA Website: https://cnactive.co.uk Email: chrisnay1986@gmail.com.
For Independent advice about data protection issues, you can contact the Information
Commissioner at Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF Email:
casework@ico.org.uk. Phone: 0303 123 1113 Website: www.ico.org.uk

1. What Information do we collect?
CNA aims to provide you with the highest quality of service. To do this we must keep
records about you, and the services we have provided to you or plan to provide to you.
The Personal Data we hold about you is protected by strict physical, electronic, and other
means and may include:
 Basic details about you such as your name
 Address and telephone number
 E-mail address
 The name and any medical details of any child attending a course or training.
 Goods and Services provided
 Financial details
 Any information necessary for the provision of our Services.

We will also process Personal Data about our suppliers, any employees, independent
contractors, advisers, and other advisers and professional experts.
We only process your Personal Data in accordance with the current UK General Data
Protection Regulation. This will be to provide you with appropriate services or to meet
contractual or legal obligations including maintaining our accounts and records or because
you have consented to provide us with the information.
CNA and their Associates keep accurate and up-to-date information about the services you
receive, and to enable them to provide you with the right advice about potential new
services. It also ensures that any concerns you may have about your Services can be
thoroughly investigated.

If we intend to use the Personal Data for any other purpose, then you will always be asked
first unless required to act otherwise by CNA.

2. Who we may share your information with

Information will be seen by Chris Nay, CNA staff and contractors looking after you and by
others involved in delivering your services. There is sometimes a need to share information
about you with other Third-Party providers so that we can work together to provide you
with the best possible service to meet your needs. We will only ever share your information
when there is a legitimate need to do so. 
It may also be necessary to share some information with:
Suppliers
Business associates and other professional advisers
Financial organisations
Official bodies
Service providers including but not limited to Bookwhen Ltd, Google, Stripe and Postmark.
We never share personal data with any other organisation for third party marketing
purposes.We may take photos of the children attending our courses and classes or record videos.
Parents will be asked for their consent to this. Such photos or videos will only be used to
promote our events and on our social media and website.

3. The Legal Basis for the Processing
The legal basis for the processing shall be:
1. Processing is necessary for the performance of a contract to which the individual is a
party or to take steps at the request of the individual before entering a contract.
2. Processing is necessary to comply with our legal obligations.
3. Processing is necessary for our legitimate interests or those of a third party except
where overridden by the interests of the individual.
4. You have given your consent to the processing.
5. Processing is necessary for the performance of a task carried out in the public
interest.
6. Processing is necessary to protect the vital interests of the data subject or another
natural person.

4. Security of Processing
We are implementing technical and organisational measures to ensure Personal Data
processed remains secure but absolute security cannot be guaranteed.

5. Transfers
It may sometimes be necessary to transfer Personal Data overseas. When transfers are
needed, information may be transferred to countries or territories around the world. Any
transfers made will be in full compliance with all aspects of UK GDPR and follow the
country-specific legislation.

6. Keeping your information accurate and up to date
We will make sure that the information we hold about you is accurate and up-to date. We
may check with you from time to time to make sure we have the right information about
you. If the information is not correct, you can ask us to change it.

7. Your rights
You have the right to be informed about how your Personal Data is used. This document
aims to explain how we use your information but if you are unsure or require more
information, please ask CNA.

You have the right to have any inaccurate information about you corrected.
You have the right to have information about you deleted or to stop us from using it when
we do not need to keep it anymore. This is subject to our legal rights.
You have the right to access your records (see below) using a Subject Access Request.
You have the right to data portability so that you can use your information with an
alternative service provider.
You have the right to object to having your data processed for Direct Marketing purposes.
You have rights concerning automated decision making and profiling.

8. Can I see my records?
You have the right to ask what personal information we hold about you and to request a
free copy of the information. This is known as a Subject Access Request (SAR). SARs must be
in writing and accompanied by proof of your identity and address. If you want specific
information e.g., a particular timeframe, please clarify this.

If someone is requesting information on your behalf, we shall need your written consent
and evidence of ID for both of you.
We must provide you with the information you request within 30 days although we will
endeavour to do so as soon as possible.
We have the right to charge for unreasonable requests e.g., repeated requests for the same
information.

9. How long do we keep your records?
CNA keeps the information about you in paper records and in electronic records. CNA needs
to keep this information to provide you with the best possible service. Certain types of
information about you need to be kept for longer than other information. We will not keep
information about you longer than is necessary or longer than required by CNA.

10. Complaints
If you need further information about the information that we keep about you, speak to a
member of staff. We will try to answer your questions. If you have any complaints, please
send them to Chris Nay in the first instance. If you are not satisfied with the response, you
should contact the Information Commissioner’s Office Email: casework@ico.org.uk Phone:
0303 123 1113 Website: www.ico.org.uk.
You can write to them at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

11. General
You may not transfer any of your rights under this Privacy Notice to any other person. We
may transfer our rights where we reasonably believe your rights will not be affected.

If any court finds that any provision of this privacy notice is invalid illegal or unenforceable,
that provision or part-provision will, to the extent required, be deemed to be deleted, and
the validity and enforceability of the other provisions of this privacy notice will not be
affected.

Unless otherwise agreed, no delay or omission by a party in exercising any right or remedy
will be deemed a waiver of that or any other right or remedy.

This Notice will be governed by the laws of England and Wales.

This Notice will be updated from time to time and a copy of the latest version will be on our
website.